Best Office Printer
The 10 best office printers for 2026, ranked by speed, cost per page, and features.
How This List Was Built
Office printers need speed, duty cycle, and network features; we compared documented pages-per-minute, duplex, network management, and cost per page across the small-office tier.
What Drives the Ranking
Speed and duty cycle
Office printers must sustain daily volume without jams.
Network management
Multi-user offices need wired networking and admin controls.
Cost per page
Office volume makes cost-per-page the dominant long-term cost.
Why #HP OfficeJet Pro 9015 Took the Top Spot
The HP OfficeJet Pro 9015 wins for small offices because its speed, duplex, and reasonable running costs at $199 cover teams up to ~5 people. The Brother HL-L8360CDW at $299 is the color laser pick for higher volume; the HP LaserJet Pro M404dn at $199 is the mono workhorse. Offices printing color daily should weigh laser running costs carefully — inkjet tank systems can undercut lasers.
When the ranking flips: The Brother color laser overtakes the OfficeJet for offices printing 1,000+ color pages monthly.
When the Ranking Changes
- Small office inkjet — pick HP OfficeJet Pro 9015 Speed and duplex at $199.
- Color laser volume — pick Brother HL-L8360CDW Laser duty cycle at $299.
- Mono workhorse — pick HP LaserJet Pro M404dn Text-only reliability at $199.
What We Left Out
- Consumer-only printers without network features were excluded.
- Printers with no duplex were excluded from the office tier.
How This Was Researched
This ranking is based on a structured review of official product documentation, published specifications, current pricing, and feature analysis — the same methodology ToolStep describes on the /how-we-test/ page. We do not claim hands-on testing that did not happen.
Based on official product documentation as of June 2026.
Top 10 Picks
HP OfficeJet Pro 9015
Best office printer overall.
- Fast
- WiFi
- Duplex
- Ink subscription
- Ink cost
Brother HL-L8360CDW
Best color laser for office.
- Color laser
- Fast
- Reliable
- Low cost per page
- Expensive
HP LaserJet Pro M404dn
Best mono laser for office.
- Fast
- Reliable
- Low cost per page
- Network
- Mono only
Epson EcoTank Pro ET-5850
Best refillable office printer.
- Low cost per page
- Refillable
- Fast
- All-in-one
- Very expensive upfront
Brother MFC-L8900CDW
Color laser all-in-one.
- Color laser
- All-in-one
- Fast
- Reliable
- Expensive
Canon imageCLASS MF743Cdw
Color laser all-in-one.
- Color laser
- All-in-one
- Fast
- Expensive
HP OfficeJet Pro 7740
Wide-format office printer.
- Wide format
- All-in-one
- Color
- Slow
Brother HL-L2350DW
Budget mono laser printer.
- Affordable
- Fast
- Reliable
- Mono only
Xerox VersaLink C405
Enterprise color laser.
- Enterprise
- Color laser
- Fast
- Secure
- Expensive
Lexmark MB3442adw
Mono laser for small office.
- Fast
- Reliable
- Network
- Mono only
Comparison Table
| # | Name | Brand | Price | Rating | Best For |
|---|---|---|---|---|---|
| 1 | HP OfficeJet Pro 9015 | HP | $199 | 4.6/5
★★★★★ | Best office printer overall. |
| 2 | Brother HL-L8360CDW | Brother | $299 | 4.7/5
★★★★★ | Best color laser for office. |
| 3 | HP LaserJet Pro M404dn | HP | $199 | 4.6/5
★★★★★ | Best mono laser for office. |
| 4 | Epson EcoTank Pro ET-5850 | Epson | $799 | 4.7/5
★★★★★ | Best refillable office printer. |
| 5 | Brother MFC-L8900CDW | Brother | $599 | 4.6/5
★★★★★ | Color laser all-in-one. |
| 6 | Canon imageCLASS MF743Cdw | Canon | $499 | 4.5/5
★★★★★ | Color laser all-in-one. |
| 7 | HP OfficeJet Pro 7740 | HP | $299 | 4.4/5
★★★★☆ | Wide-format office printer. |
| 8 | Brother HL-L2350DW | Brother | $129 | 4.7/5
★★★★★ | Budget mono laser printer. |
| 9 | Xerox VersaLink C405 | Xerox | $599 | 4.5/5
★★★★★ | Enterprise color laser. |
| 10 | Lexmark MB3442adw | Lexmark | $399 | 4.4/5
★★★★☆ | Mono laser for small office. |
Pros & Cons Summary
HP OfficeJet Pro 9015
Brother HL-L8360CDW
HP LaserJet Pro M404dn
Epson EcoTank Pro ET-5850
Brother MFC-L8900CDW
Canon imageCLASS MF743Cdw
HP OfficeJet Pro 7740
Brother HL-L2350DW
Xerox VersaLink C405
Lexmark MB3442adw
FAQ
What is the best office printer?
The HP OfficeJet Pro 9015 at $199 is the best small office printer. For color laser, the Brother HL-L8360CDW at $299 is excellent.
Inkjet or laser for office?
Laser is better for offices with high text volume. It is faster and cheaper per page. Choose inkjet for color photos.
Which office printer has the lowest cost per page?
The Epson EcoTank Pro ET-5850 has the lowest cost per page at $0.01. Brother laser printers also have low cost per page.
Do I need an all-in-one printer?
Yes for offices that need scanning and copying. The Brother MFC-L8900CDW and Canon imageCLASS MF743Cdw are excellent all-in-one color lasers.
Which printer is best for small office?
The Brother HL-L8360CDW at $299 is best for small offices. For budget, the Brother HL-L2350DW at $129 is excellent.
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Testing Methodology
Our reviews evaluate products using publicly available specifications, manufacturer information, feature analysis, pricing comparison, and practical workflow considerations. The general process:
- Product documentation review: We analyze official manufacturer specs, product documentation, and published technical information.
- Feature evaluation: We assess features against the product's intended use case and target workflow.
- Pricing comparison: We compare the product against at least two direct competitors in the same price tier.
- Workflow assessment: We evaluate how the product fits into real-world home office and professional workflows based on published capabilities.
- Published information synthesis: We aggregate publicly available information including manufacturer specs, changelogs, and public documentation to form our assessment.
- Reader feedback integration: We monitor reader comments and warranty claim patterns. If a product shows widespread failure, we update our recommendation.