1
TickTick
Best for: All-in-one with calendar
Pros
- Calendar built-in
- Habit tracker
- Pomodoro
Cons
- Mobile-only some features
Todoist Alternatives
The 10 best Todoist alternatives in 2026, ranked by task management, sync, and pricing.
10
Alternatives
Docs
Analysis
5
FAQs
Based on product documentation, 20 Todoist alternatives are compared, evaluating natural language input, recurring tasks, subtasks, and calendar integration. Todoist is great but limits free tiers and lacks native notes.
Decision Summary
Leave Todoist when its deliberately narrow scope stops matching your workflow: the free tier caps projects, there is no built-in calendar, and tasks are separated from notes. Switch to a feature-integrated task app when you want calendar, habits, or notes beside your tasks — and to a one-time-payment or self-hosted tool when subscription fatigue is the real issue.
Why Switch Away From Todoist
- Free tier is limited to roughly 5 active projects
- No native calendar, habit tracker, or notes
- Subscription model adds up over years
How Each Alternative Changes the Trade-off
Task capture speed
Todoist: Todoist's natural-language entry is best-in-class and very fast.
Alternative: Rivals add features but few match Todoist's capture speed; TickTick is closest on input while adding calendar and habits.
When this matters: Matters if you capture dozens of tasks daily; matters little for light users.
All-in-one vs focused
Todoist: Todoist stays a pure task list by design.
Alternative: Integrated apps bundle calendar, habits, and notes, reducing tool count.
When this matters: Decides it when consolidation matters more than capture purity.
Cost model
Todoist: Todoist charges a recurring Pro fee.
Alternative: Some alternatives offer lifetime pricing or generous free tiers.
When this matters: Matters for long-horizon personal users sensitive to recurring cost.
Best For / Not For
Switch If
Users who outgrew Todoist's free project cap or want calendar/habits/notes integrated rather than maintained in separate apps.
Stay With Todoist If
People happily using Todoist Pro whose only complaint is hypothetical; the capture experience is hard to beat and migration is pure cost.
What Switching Costs
Tasks export cleanly to CSV, but recurring-task definitions, filters, and labels need rebuilding. Expect to re-enter recurring schedules manually.
Real-World Switching Scenarios
- Free-tier user hitting the project cap — Students and casual planners A rival's free tier or lower paid tier removes the cap without paying Todoist Pro.
- All-in-one planner wanting calendar plus tasks — People consolidating planning apps Integrated apps cover the loop in one tool Todoist deliberately leaves to companions.
- GTD purist happy with capture quality — Disciplined task managers Staying with Todoist is usually right if capture speed is the core of your system.
How This Was Researched
This guide is based on a structured review of official product documentation, published feature lists, current pricing, and community-reported limitations — the same methodology ToolStep describes on the /how-we-test/ page. We do not claim hands-on testing that did not happen.
Free-tier limits and pricing reflect official documentation as of June 2026; caps have changed before, so verify the current plan.
Alternatives Table
| # | Alternative | Best For | Rating | Pricing |
|---|---|---|---|---|
| 1 | TickTick | All-in-one with calendar | ★★★★★ | Free / $3/mo |
| 2 | Things 3 | Apple-only elegant | ★★★★★ | $50 one-time |
| 3 | Microsoft To Do | Free with Outlook | ★★★★☆ | Free |
| 4 | Any.do | Mobile-first | ★★★★☆ | Free / $6/mo |
| 5 | Superlist | Team lists | ★★★★☆ | Free / $8/mo |
| 6 | Taskade | AI tasks and docs | ★★★★☆ | Free / $8/mo |
| 7 | Sunsama | Daily planner | ★★★★☆ | $20/mo |
| 8 | Remember The Milk | Old-school power | ★★★★☆ | Free / $50/yr |
| 9 | OmniFocus | GTD pros on Apple | ★★★★☆ | $50 one-time |
| 10 | Google Tasks | Minimal free | ★★★★☆ | Free |
Pros & Cons by Alternative
2
Things 3
Best for: Apple-only elegant
Pros
- Beautiful UI
- Fast
- One-time price
Cons
- Apple-only
- No team
3
Microsoft To Do
Best for: Free with Outlook
Pros
- Free
- Outlook sync
- My Day
Cons
- Basic
- No labels in free
4
Any.do
Best for: Mobile-first
Pros
- Mobile UX
- Voice input
- Calendar
Cons
- Pricey premium
5
Superlist
Best for: Team lists
Pros
- Team friendly
- Fast
- Clean
Cons
- Newer
- Limited integrations
6
Taskade
Best for: AI tasks and docs
Pros
- AI built-in
- Docs + tasks
- Free tier
Cons
- Cluttered
7
Sunsama
Best for: Daily planner
Pros
- Daily planning
- Calendar sync
Cons
- Expensive
- Niche
8
Remember The Milk
Best for: Old-school power
Pros
- Smart lists
- Sync
Cons
- Dated UI
- Pricey pro
9
OmniFocus
Best for: GTD pros on Apple
Pros
- GTD features
- Perspectives
- Apple-native
Cons
- Expensive
- Apple-only
10
Google Tasks
Best for: Minimal free
Pros
- Free
- Google sync
Cons
- Very basic
- No subtasks
Pricing Comparison
- TickTick Free / $3/mo
- Things 3 $50 one-time
- Microsoft To Do Free
- Any.do Free / $6/mo
- Superlist Free / $8/mo
- Taskade Free / $8/mo
- Sunsama $20/mo
- Remember The Milk Free / $50/yr
- OmniFocus $50 one-time
- Google Tasks Free
Why Choose an Alternative
- Todoist free tier limits to 5 projects — too restrictive.
- You want a built-in calendar view.
- You need native notes alongside tasks.
- You want a one-time price instead of subscription.
- You need team collaboration on tasks.
FAQ
What is the best free Todoist alternative?
Microsoft To Do is the best free Todoist alternative with unlimited tasks and Outlook sync.
Is TickTick better than Todoist?
TickTick has a built-in calendar, habit tracker, and Pomodoro — better all-in-one. Todoist has better natural language input.
What is the cheapest Todoist alternative?
Microsoft To Do and Google Tasks are free. TickTick Pro at $3/mo is the cheapest premium.
Best Todoist alternative for Apple users?
Things 3 ($50 one-time) and OmniFocus ($50 one-time) are best for Apple users — no subscription.
Best Todoist alternative with calendar?
TickTick has a built-in calendar view. Sunsama ($20/mo) is best for daily planning with calendar.
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